Planning for 1-to-1


Bring Your Own Device (BYOD)

There are a range of models and considerations for implementing a Bring Your Own Device (BYOD) program, where students bring in their own device either purchased or leased directly by families.

This may include:

  • any device
  • any device, but with set features, e.g. software/applications as defined by the school
  • a specified device as defined by the school. This may also be from a preferred supplier, negotiated by the school, that may also provide parents with a better/more flexible financial deal for their direct purchase of a device.

Regardless of the model chosen, BYOD needs to be well planned and executed across school policy and governance, teaching and learning and technical facets in order to be successful.

School Policy and Governance

Parent Payments

The Education and Training Reform Act 2006 (the Act) provides for free instruction in the standard curriculum program to all students in government schools.

Free instruction is the teaching staff, administration and the provision of facilities in connection with the instruction of the standard curriculum program, including reasonable adjustments for students with disabilities. The standard curriculum program refers to the eight key learning areas – English, Mathematics, Sciences, Humanities and Social Sciences, the Arts, Languages, Health and Physical Education, and Technologies, and four capability areas – Critical and Creative thinking, Intercultural, Ethical and Personal and Social. The standard curriculum for years F-10 means the implementation of the Victorian Curriculum F-10.

The standard curriculum for senior secondary schools means a program that enables a student to be awarded a VCE or VCAL qualification.

The Department allocates funding to schools through the Student Resource Package (SRP). This includes funding for the standard curriculum program, including associated administration, equipment, facilities and operational costs. The Act also empowers school councils to charge parents for items that the school provides or makes available to the student. The items may be categorised as either Essential Student Learning Items or Optional Items. School council may also ask parents to make a voluntary financial contribution to the school for a stated purpose. For further information refer to the Parent Payment Policy.

Personal Devices - Parent Payments and Access

The Personal Devices - Parent Payments and Access policy ensures schools provide their students with equitable access to electronic devices such as laptop computers or tablets when they implement 1-to-1 learning programs and seek financial contributions from parents consistent with the Parent Payments Policy.

School councils must approve parent payments related to the purchase or lease of personal devices (such as laptop computers or tablets) and ensure that programs are implemented in a fair and equitable manner. Schools must have an equity plan in place to ensure that all students have access to devices to complete learning tasks.

Schools may purchase personal devices and provide these to students at no cost. Where schools wish to introduce programs where parents pay for personal devices they must do so in consultation with their parent community. The consultation process should provide advice on the 1-to-1 learning model and its proposed purchase/lease model including:

  • the educational benefits
  • the rationale and guidelines for the preferred device/s. Note: The school may select a particular device based on technical and software considerations
  • proposed costs and any options of the program
  • demonstrate potential savings such as offsetting costs of textbooks
  • details of proposed maintenance and insurance agreements
  • the minimum technical specifications required for devices
  • provide opportunity for viewpoints of parents to be expressed
  • seek out and consider the views of different groups of parents (such as parents of children with special needs, or parents who may have difficulty paying for the device)
  • address concerns raised by parents before finalising the decision-making process
  • be documented, including recording concerns raised by parents.

Refer to the Personal Devices - Planning, Practices and Policy Checklist.

Managing the student owned device

When implementing a BYOD program schools need to work with their community ot establish clear guidelines concerning the management of the device. Parents will need to be informed and give consent to the following:

  • the school installing management software (or other software/apps) on the student owned device
  • the mobility of the device e.g. use of the device outside of the classroom or whether students are allowed to take their device home and
  • any other significant configuration (policies or restrictions) to be applied to the device e.g. require a passcode, restrict content based on ratings, etc.

In general, schools should ensure that any device management (policies or restrictions) of BYO devices allows sufficient functionality for student use at home (e.g. ensuring students can install software at home).

If schools plan to implement cloud based mobile device management solutions, consideration should be given to privacy impact and data security.

Managing inappropriate use of a student owned device

A school's Acceptable Use Policy should outline the appropriate use of devices to optimise learning. Consideration needs to be given to protocols to ensure successful classroom implementation.

If established protocols are breached, schools have the power to confiscate items and detain them during school hours. However schools do not have the lawful power to hold a student's goods after school hours, i.e. overnight, because this would amount to 'detinue' (the wrongful detention of goods).

Damage to a student owned device

Who is responsible if the device is physically damaged at school will depend on who 'owns' the device and the circumstances of the damage. Further information regarding insurance can be found at: School Equipment Reinstatement Scheme.

Generally speaking, if a student causes the damage (i.e. drops their device), it is their fault and they bear the expense. If a teacher causes or contributes to the damage (i.e. breaks the device) the school may be liable.

Teaching and Learning

The model of the BYOD program may affect teaching and learning in the following ways:
  • Device-specific vs Bring Your Own Anything - will lesson plans need to cater for multiple platforms?
  • What new ways of learning does the technology allow you to implement?


A commonality amongst schools that have successfully implemented BYOD programs is careful and detailed technical planning across the following key areas:

  • What to bring?
  • What level of additional technical support will the school offer?
  • What backbone infrastructure planning is required (e.g. extra wireless access points)?
  • What software can/will be placed on student owned devices?
  • What are the procurement models?


DET Resources

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